Industry Templates
Contractor Prompt Templates
These prompt templates cover the recurring business communications every contractor needs -- proposals that clearly define scope, professional client updates, and marketing content that builds local visibility.
When to use these templates
- Project proposals and bids
- Change orders and scope changes
- Client status updates and delay notices
- Google Business Profile posts and local marketing
- Review responses and reputation management
Ready-to-use prompt templates
Project proposal
Write a professional project proposal for [project type] at a [residential/commercial] property. Include: - Scope of work: what's included - Materials: general descriptions - Timeline: start date and estimated completion - Payment schedule: [% deposit / milestone / completion] - Warranty: [describe] - What's excluded: [list explicitly] Format: clear and readable for a homeowner with no construction background.
Change order notice
Write a professional change order notice explaining that [reason for change] requires additional work. Include: - What changed and why (factual, not apologetic) - Additional cost: [I'll add the amount] - Revised timeline - Request for written approval before proceeding Tone: matter-of-fact. This is a normal part of construction projects.
Project delay notice
Write a professional email explaining a project delay due to [reason]. Include: - What caused the delay - New estimated timeline - What we're doing to minimize further delays - Our next scheduled update Tone: direct and professional, not defensive or over-apologetic.
GBP post (completed project)
Write a Google Business Profile post for a [contractor type] highlighting a recently completed [project type]. Include: - Brief project description (no customer names) - Scope of work - Positive outcome for the customer - CTA for similar projects Length: 150-200 words. Local and genuine.
Review response (positive)
Write a professional response to this 5-star Google review: [paste review] Acknowledge what they specifically mentioned, reinforce our commitment to quality work, invite them to contact us for future projects. Under 60 words. Sound like a real business owner, not a corporate template.
Follow-up message after job completion
Write a brief follow-up message to send 2-3 days after completing a [job type]. Purpose: check satisfaction, open the door to a review request if appropriate, leave the relationship warm for future work. Under 60 words. Text-message format. Sound human.
Tips for this industry
- Always include explicit exclusions in every proposal. What you won't do protects you as much as what you will do.
- Personalize GBP posts with a local detail or neighborhood reference whenever possible.
Common mistakes
- Proposals that are vague about scope. Vague scope creates scope creep disputes that damage client relationships.
- Delay notices that over-apologize. One clear acknowledgment is professional; repeated apologizing sounds defensive.